EO-NO-93 Lands Assistant

·       Coordinate and prepare for Lands meetings by contacting members and developing and distributing meeting agendas and packages

·       Attend Lands meetings, take minutes and support Lands Advisory Committee as required

·       Record attendance and complete and submit cheque requisitions for LAC honoraria to the Director of Finance/Administration

·       File Lands documents and maintain Lands filing system in an organized manner

·       Prepare various letters and documents for the Lands Office

·       Assist the Lands Manager with preparation of the Lands Office’s newsletters and reports

·       Provide support to the Lands Manager regarding lease management duties

·       Research information using the First Nations Land Registry system and analyze and interpret data related to the land and environment

·       Prepare documentation for the Lands Manager in relation to registering transactions into the database and maintain hard files of the Registry

·       Answer incoming calls to the Lands Office and provide information regarding Henvey Inlet First Nation Land Code laws, policies and procedures as required

·       Assist and direct public to appropriate land management resources and contacts

·       Respond to general enquiries from the Membership and public and provide written correspondence as required

·       Assist with specific Lands projects as outlined in the annualized work plan

·       Coordinate semi-annual community clean-ups

·       Assist Lands Manager with coordination of Wills & Estates workshops

·       Coordinate all catering needs for Lands workshops, meetings and events

·       Supervise and mentor summer students during the summer work term as requested

·       Research funding opportunities available to the Lands Department and submit funding proposals to Chief and Council for consideration

·       Submit approved funding proposals to the applicable Ministry for review and approval

·       Complete and submit funding reports for approved funding applications to the applicable Ministry as required

·       Draft and review various Lands policies as required

·       Create posters and notices on behalf of the Lands Department for distribution in the newsletter, building communication boards and HIFN website

·       Assist with the purchase of equipment and other materials needed for the Lands Department

·       Adhere to all HIFN Policies and Procedures

·       Take interest in continuous learning and maintain up-to-date knowledge on current industry standards, regulations, trends and practices

·       Attend and participate in lands management and other training courses and workshops when required

·       Attend and actively participate in mandatory staff and community meetings

·       Perform other duties as assigned from time-to-time by the Lands Manager, Director of Finance/Administration or Chief and Council