• Casual
  • Part Time
  • Wikwemikong
  • June 14, 2024

Website Kina Gbezhgomi Child and Family Services

Casual Receptionist

The Casual Receptionist will provide administrative support services to staff of Kina Gbezhgomi Child and Family Services on an on-call basis.

QUALIFICATIONS
 Certificate or Diploma in secretarial course or business administration from an accredited College.
 A minimum of two (2) years’ experience in secretarial and office services preferably in a social services organization.
 Have a class ‘G’ Ontario Driver’s License, access to a personal vehicle and be able to travel.

DUTIES & RESPONSIBILITIES
 Ensure telephone coverage during regular business hours by receiving all incoming phone calls, screen calls to determine suitability and transfer to appropriate agency personnel for service, record and relay information and ensure agency staff receives all phone contacts and communiqués.
 Use judgement regarding the sensitivity and priority of phone calls and client contacts and direct them to the appropriate agency personnel or external services.
 Manage the switchboard including the agency’s voice mail system and act as administrator to ensure the system is operable and efficient at all times.
 Ensure that the applicable phone lines are transferred to the After Hours Worker at the end of each business day and immediately released upon beginning each business day.
 Promote a professional image of the agency to internal and external contacts by greeting the public in a courteous and helpful manner; assist them by directing and announcing their arrival to appropriate staff, i.e. staff, collateral contacts, and clients.
 Capable of operating independently with minimal supervision while keeping appropriate management informed of any potential problems or sensitive issues surrounding contacts or other matters within the reception area.
 Maintain and ensure the safe keeping of the daily phone log of all agency staff on a daily basis.
 Maintain an accurate log of all incoming and outgoing mail and faxes.
 Will coordinate mail delivery system of incoming and outgoing correspondence to their proper
destinations/designates.
 Prepares and distributes records, documents, photocopies, as required.
 May assist in the coordination, arrangements for meetings, training, workshops, and conferences for agency staff when required.

WORK ENVIRONMENT
• Given the traditional practices of the Anishinabek, from time-to-time exposure to wood smoke and the burning of sacred medicines, including tobacco, sweet grass, sage, or cedar, may occur within the work setting.

• Must be willing to comply by KGCFS COVID 19 Vaccination Policy.

Deadline: June 14th, 2024 at 4 pm

Applicants are encouraged to visit our website at www.kgcfs.org/employment to review the full job description. KGCFS offers competitive wages, a generous benefit package and OMERS pension plan.
Please submit your application marked “Confidential –Casual Receptionist”. Include in your application a cover letter, resume, and (3) three reference letters – two (2) employment related from recent employers. Please also detail in your application: education, employment experience, and cultural participation. Applications are accepted and in the following order of preference: by website, email, and fax at:
Human Resources – Confidential Causal Receptionist – Manitoulin
Kina Gbezhgomi Child and Family Services
Main Office – 98 Pottawatomi Avenue,
Wikwemikong, Ontario P0P 2J0
Email: hr@kgcfs.org

KGCFS services is based on a highly specialized approach to the delivery of child welfare in our area.
Preference will be given to Anishinaabe Candidates (please self-identify).
Miigwetch for your application, however, only those candidates selected for an interview will be contacted. As a condition of employment, the successful candidate will be required to submit the following: satisfactory Criminal Reference Check (within 3 months of application date), Vulnerable Sector Check and Driver’s Abstract.

To apply for this job email your details to hr@kgcfs.org