Executive Assistant and Board Liaison

Position Summary

Manitoulin Family Resources is looking for a dynamic, motivated, detail-oriented Executive Assistant (EA) and Board Liaison to join our team and support our Executive Director (ED) and Director of Finance. This position provides leadership, organization, administrative and project management support to the ED and the Board. The successful candidate will have strong multi-tasking and communication skills, solves problems before they arise, and is able to meet deadlines with frequent interruptions.

Working Conditions

·         Work will generally be performed at the Administrative Building in Mindemoya

·         Hours will be undertaken during regular business hours with flex time permitted, and on call duties tended to as necessary

Major Responsibilities/Duties:

Assist and support the ED by monitoring and managing the ED schedule, and communicating preparation requirements to other staff as needed
Coordinate and make arrangements for Board and Committee meetings and other special events  
Support the Board of Directors through the coordination of information and communications to Board members including being the key person accountable for the timely and efficient delivery of board and committee meeting packages
Draft memos, reports, and other correspondence and communications, and assist as required with government relations activities
Update and assist with content for MFR’s website and social media channels as required
Provide administrative and project management support as required on special projects
Maintain and update contact lists
Work professionally, collaboratively and respectfully with all colleagues and stakeholders.
Other tasks as assigned
 

QUALIFICATIONS AND EXPERIENCE

Education, Knowledge and Experience

Post-secondary education in communications, business administration, or a related field, or equivalent in education/experience
Knowledge of, or experience in, non-profit organizations, Board support an asset
Extensive computer experience including database management
 

Skills, Abilities and Competencies

Highly professional and strong interpersonal skills, including maturity, diplomacy, and ability to create positive and professional relationships with all stakeholders
Excellent verbal and written communication skills
Ability to take initiative and leadership, as well as be a strong team player
Planning and organizational skills
Attention to detail and high level of accuracy
·         Positive, energetic, solutions-oriented attitude

·         Valid driver’s license, additional insurance as required, and access to a reliable vehicle

·         Insurable driver’s abstract and clear VSS required, in an ongoing capacity as condition of employment

We strive to foster an organization that reflects the diversity of the community we serve and welcome applications from all qualified candidates. We encourage applications from individuals from underserved and underrepresented cultural and racial communities, from First Nations, Inuit and Metis communities, Two-Spirit, LGBTQIA+ communities, and people living with disabilities. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

Deadline for applications: Open until position is filled.

PLEASE NOTE: Due to the volume of applications, only those selected for an interview will be contacted.

Please forward applications to:
Colleen Hill
Executive Director, Manitoulin Family Resources
chill@mfresources.net