EO-NO-141 Temporary Full Time Deputy Clerk

·      Provide administrative and legislative support to the Clerk, CAO, Council, Committees, and Management.

·      Coordinate Council, Committee, and Board meeting processes, including agenda preparation, minute- taking, and follow-up of Council decisions.

·      Attend meetings and act as Recording Secretary, as assigned.

·      Assist the Clerk in fulfilling statutory responsibilities under applicable legislation and assume Clerk duties during periods of absence.

·      Act as Assistant Returning Officer in the administration of municipal elections.

·      Act as Commissioner for Taking Affidavits.

·      Support Freedom of Information requests, including document retrieval and coordination.

·      Administer day-to-day corporate records management and oversee correspondence intake and distribution.

·      Ensure timely public notice compliance through posting of agendas, minutes, notices, and related documents.

Maintain corporate records including contracts, policies, and procedures.

·      Provide organizational and administrative support including contract administration assistance, corporate events, travel coordination, and cross-departmental projects.

Reporting to the Clerk, the Deputy Clerk provides administrative and legislative support to Council, Committees, the CAO, and senior management. The position assists in fulfilling statutory responsibilities under applicable legislation, supports Council meeting processes, records management, and corporate communications, and acts on behalf of the Clerk during periods of absence. The Deputy Clerk also supports municipal elections, Freedom of Information requests, and public engagement activities to ensure effective municipal operations and service delivery.·      Support corporate communications, including preparation of public notices, website and social media content.

·