Scheduling/Unit Clerk

Gore Bay, Ontario
Hourly Rate $24.72- $30.90 (Commensurate with Experience)
Permanent Full Time
Reporting to the Administrator and Director of Care, the Scheduling & Unit Clerk plays a central
role in ensuring that both our staff and residents are well-supported. From managing staff
schedules to maintaining resident health records and coordinating care-related logistics, this
role is essential to the daily function of our home.
You’ll work closely with nursing leadership, front-line care staff, families, and external service
providers — all while keeping your finger on the pulse of both staffing needs and clinical
administration.
Key Responsibilities:
 Develop and manage staff schedules across departments, following applicable collective
agreements.
 Process time-off requests and coordinate shift replacements
 Support onboarding and orientation of new staff
 Maintain accurate payroll data and verify attendance records
 Provide clerical and administrative support to the clinical leadership team
 Keep resident records and health documentation secure and up to date
 Organize interdisciplinary care conferences and liaise with families
 Book resident appointments and arrange transportation as needed
 Monitor inventory and order clinical supplies
 Assist with audits, internal reviews, and continuous quality improvement initiatives
Qualifications:
 Post-secondary diploma in Office Administration, Medical Office Admin, or related field
 Previous experience in healthcare scheduling or long-term care preferred
 Proficient with Microsoft Office (especially Excel) and scheduling software (e.g., Quadrant)
 Highly organized, detail-oriented, and able to prioritize in a fast-paced environment
 Strong communication skills and a collaborative attitude
 Comfortable working independently and as part of a small, interdisciplinary team
 Able to maintain confidentiality and handle sensitive information appropriately
• COVID-19 Vaccination (2 doses) is a requirement in our workplace

To apply send resume to : hrsjsudbury.com