Centre Pivot du Triangle magique (CPTM), now operating as Magic Triangle \/ Triangle Magique, Sudbury\u2019s largest childcare agency, is seeking a qualified candidate for the PERMANENT PART-TIME POSITION of Bilingual Administrative Support Staff to join their Administrative\/Finance team on-site at the Hanmer head office location.<\/p>\n
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Please submit a CV, either in French or English, and two (2) separate cover letters (one in French and one in English) outlining your skills, qualifications, availability and potential start date, as well as the specific experiences that make you an ideal candidate for the position.
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Roles and Responsibilities<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Daily administrative tasks such as data entry, filing, emailing, sorting & distributing mail, obtaining & scanning certificates and other important documents into digital format, weekly back-ups<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Other cyclical responsibilities such as uniform orders, birthday cards & shout-outs, replenishing office supplies, Bingo &<\/p>\n
other fundraising coordination, preparing documentation & agendas for various committee meetings, minute-taking, booking meeting halls and ordering catering for various meetings, tracking employees\u2019 certification renewals, organizing group training events, assisting with digital\/social media updates, and other administrative tasks as required or assigned<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Draft simple documents for review, including employment confirmation letters, correspondence, memoranda, and reports<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Maintain an organized paper and electronic filing system with the ability to retrieve information efficiently<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Assist with Administrative \/ Accounts Payable \/ Accounts Receivable \/ Payroll \/ Human Resources tasks as required, such as deposits\/banking, credit card processing, monthly VISA and other vendor statement reconciliations, preparing employee packages for benefits and pension enrollment, and other finance or HR tasks as required or assigned<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Administrative support for Executive Director, Director of Finance, Manager of Children\u2019s Services, as well as the administrative and finance teams<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Assist in ensuring confidentiality and adherence to all corporate policies, procedures and financial controls.<\/p>\n
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Skills and Qualifications
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 MUST be Bilingual<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Excellent written and oral skills in both French and English<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Tech-savvy with proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, Teams)<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ability to work independently with minimal direction or supervision, and function effectively in a busy environment, yet know when to reach out for support when needed<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Strong time management and multi-tasking skills with the ability to prioritize tasks\/projects and meet strict deadlines<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Detail-oriented with outstanding organizational skills<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Excellent inter-personal skills to deal with Administrative team members, Team Leaders, employees, clients, vendors, third-party agencies and Magic Triangle families<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ability to collaborate in a team-oriented environment<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Integrity and discretion to ensure the confidentiality of sensitive data<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Must be flexible to evolve with this newly created position (willing to accept new tasks, take on new challenges, learn new processes, flexibility & willingness to work varied and\/or longer daily or weekly hours depending on project deadlines or vacation coverage needs, travel off-site to various centres to provide support, if needed)<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Minimum 1-year administrative experience, but willing to train the candidate who is the right corporate fit and eager to grow within the position and the agency<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Valid driver\u2019s licence and reliable transportation\/use of vehicle to travel to various sites in the Sudbury area<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Other skill sets that are value-added assets to the position:<\/p>\n
o\u00a0\u00a0\u00a0 Post-secondary certificate or diploma in Business Administration or similar program<\/p>\n
o\u00a0\u00a0\u00a0 General knowledge of accounting or finance, including QuickBooks software o Proficient with the operation and troubleshooting of general office equipment o Experience in or knowledge of childcare environment<\/p>\n
<\/p>\n
Benefits of working for Magic Triangle
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Magic Triangle is the largest childcare agency in the City of Greater Sudbury, focusing on the delivery of high quality childcare services and creating authentic relationships with its employees and families, and offers a stable career opportunity with potential for growth for the ideal candidate<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 The successful candidate will join our Administrative team at Magic Triangle\u2019s head office located at the Magical Nook<\/p>\n
site at 4120 Elmview Drive, Hanmer ON. This is an on-site, in-person position.<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Permanent Part-time position, starting as soon as possible<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Flexible hours between Monday and Friday; possibility of creating own schedule to work around school or family commitments<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 10-25 hours per week (approximately), with availability to work longer hours for vacation coverage or to complete specific<\/p>\n
projects, which may vary with weekly assigned tasks and deadlines. Work hours may be re-assessed in the Fall based on the evolution of the position and agency needs.<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 $20.00 per hour paid bi-weekly + 4% vacation accrual + travel reimbursement (between sites and errands)<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Childcare discounts for eligible employees (with children aged 6+)<\/p>\n
\u00b7\u00a0 \u00a0 \u00a0 Professional Development training opportunities<\/p>\n
Magic Triangle is committed to offering an inclusive, barrier-free work environment. Candidates who require accommodation at any stage of the selection process must advise the HR department upon initial contact to request these arrangements.<\/p>\n
We thank all applicants in advance for their interest in pursuing a career with Magic Triangle, however, we will only be in contact with those who are selected for the interview process.<\/p>\n
Attach two (2) cover letters, one in French and one in English (CVs may be English or French, and will be accepted via email only)<\/p>\n
Deadline to apply for this position is 12:00pm on March 27, 2024<\/p>\n
email your CV attention: Brigitte Boulais-Kunig<\/p>\n","protected":false},"author":14,"featured_media":0,"template":"","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","_promoted":"","_job_location":"Hanmer","_company_name":"Magic Triangle Magique","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"$20 hour","_job_salary_currency":"","_job_salary_unit":"HOUR"},"job-categories":[41],"job-types":[3,11],"_links":{"self":[{"href":"https:\/\/employmentoptions.ca\/wp-json\/wp\/v2\/job-listings\/5026"}],"collection":[{"href":"https:\/\/employmentoptions.ca\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/employmentoptions.ca\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/employmentoptions.ca\/wp-json\/wp\/v2\/users\/14"}],"wp:attachment":[{"href":"https:\/\/employmentoptions.ca\/wp-json\/wp\/v2\/media?parent=5026"}],"wp:term":[{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/employmentoptions.ca\/wp-json\/wp\/v2\/job-categories?post=5026"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/employmentoptions.ca\/wp-json\/wp\/v2\/job-types?post=5026"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}